Galaxy Consulting, LLC is seeking to fill multiple Administrative Support Assistant positions in support of the Veterans Health Administration’s (VHA) conference center operations.  The selected candidate(s) will be required to complete a variety of administrative functions associated with conference and meeting planning, meeting logistics support, regulatory reporting, event tracking, and general administrative support services.  Specific job responsibilities include, but are not limited to the following:

• Providing on-site conference logistical support such as registration set up, participant registration, coordinating the arrival of training materials,

• Verifying conference room set up, collection of evaluations, and providing post conference and meeting closeout support,

• Creating electronic project folders, reviewing and validating conference and meeting related information,

• Checking customer’s mailbox and routing e-mails to appropriate team members for action,

• Utilizing customer provided office equipment and automated systems to search and retrieve conference attendee information,

• Utilizing Microsoft Word and Excel applications to prepare weekly and monthly status reports which contain information relating to conference attendees, supported events, mission accomplishments, issues, and project accomplishments,

• Utilizing Microsoft Excel to audit and create reports on costs associated with supported conference operations,

• Utilizing Microsoft Word, Excel, and PowerPoint to create brochures, evaluation templates, sign in sheets and other administrative support products, and

• Providing other administrative support duties as defined.

   

  The place of performance is:

  Jefferson Barracks Veterans Administration Medical Center

  Building # 2

  1 Jefferson Barracks Drive

  St. Louis, MO 63125

  This position may require occasional travel to locations outside of the St. Louis area.

  Required Skills / Knowledge / Abilities:
  - Knowledge of and ability to utilize general office equipment and automation software, (e.g., word processing, spreadsheets, & e-mail),

  -  Ability to produce reports and correspondences with listed automation software,

  - Ability to work and interact with customers and fellow employees in an office environment,

  -  Ability to lift materials weighing up to 50 pounds, and

  -  Ability to assist with the set-up and arrangement of tables and chairs in support of conferences.

   

  Other Position Requirements

  - Applicant must be a US citizen, and

  - Applicant must successfully undergo a background investigation for a Government position of trust.

   

  Salary Range: $9 - 12 per hour

  Hours of work per week: 40

  Location of Work:St. Louis, MO

   

  AN EQUAL OPPORTUNITY EMPLOYER